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1. CONVERSATION CLEANUP FOR +MAC OUTLOOK 2016 HOW TO
2. CONVERSATION CLEANUP FOR +MAC OUTLOOK 2016 ARCHIVE

Fortunately you can automate the process by creating mail-handling rules. Having multiple mail folders is great, but you have to remember to drag-and-drop messages into those folders. For example, you could have a subfolder for each organization you volunteer for, or a subfolder for each family member who sends you messages. Then you can move messages into one of the subfolders to get it out of the main Inbox. One effective way to organize your mail is to create subfolders for your Inbox. For example, you can find items older than a certain number of days or larger than a certain number of kilobytes. In the Mailbox Cleanup dialog box, you can specify parameters for automatically archiving.

CONVERSATION CLEANUP FOR +MAC OUTLOOK 2016 ARCHIVE

The archive file now appears in the navigation pane at the left you can work with it there just as you would your main file.įor even more thorough cleanup, choose File→Info→Mailbox Cleanup→Mailbox Cleanup. Browse to the archive file, select it, and click OK. To open the Archive data file later to retrieve something, choose File→Open & Export→Open Outlook Data File. Set your preferences in the Archive dialog box and click OK. To archive messages, choose File→Info→Mailbox Cleanup→Archive.

Or, to do it for all your mail folders, select the Inbox and then choose Home→Clean Up→Clean Up Folder & Subfolders. (Select the message first.) To clean up an entire folder, choose Home→Clean Up→Clean Up Folder. The Conversation Clean Up feature goes through and finds these, deleting any messages that are completely contained within at least one other message.Ĭhoose Home→Clean Up→Clean Up Conversation to use this feature on a particular message. Because most people just hit Reply to continue a conversation without deleting all previous text, you end up with lots of messages that are basically subsets of one another's content. Clean up conversationsĪ conversation is an email exchange that consists of multiple back-and-forth messages. Here are some ideas for breaking up that clog. Your Outlook 2016 Inbox fills up with messages that you neglected to delete or file away, and before you know it you've got thousands of messages, taking up space in your data file and preventing you from browsing the new stuff easily. Conversation Clean Up is most useful on Conversations with many responses back and forth, especially with many recipients. Conversation Clean Up can delete all of the messages except the last one from Tim because within that message is a copy of all of the previous messages. Tim's reply includes all of the previous messages in the Conversation.

CONVERSATION CLEANUP FOR +MAC OUTLOOK 2016 HOW TO

For instructions on how to change the version of the shortcut, go to Change the keyboard shortcuts version. This article describes the shortcuts that are available if you choose Outlook. In Outlook on the web and, you can use the keyboard shortcuts from, Yahoo Mail, Gmail, or Outlook.